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Enter a search string in the search control.In Word 2003, choose Find from the Edit menu. Don’t use Find or Replace to open the Navigation pane. Choose Advanced Find from the Find dropdown in the Editing group on the Home tab ( Figure A).This feature relies on the currently selected highlight. On the Home tab, choose a highlight from the Text Highlight Color option if you want to specify the highlight or if the option has been cleared.To demonstrate this technique, let’s highlight all instances of the word very in the example document, as follows: If you want to retain the highlights, use the Advanced Find option instead. Word will clear the highlights when you close the Navigation pane. When you click Find to open the Navigation pane, the feature will highlight all instances of a search string. How to return first and last times from timestamps in Microsoft ExcelĬhecklist: Microsoft 365 app and services deployments on Macs Get Microsoft Office Pro and lifetime access to 5 top apps for $59.99 You can use your own document or download the example. Where notably different, I’ve included some Word 2003 instructions. The differences in the Ribbon version are insignificant. I’ll be using Word 2016 on a Windows 10 64-bit system. Next, you’ll review a macro that highlights all instances of several search terms at the same time. In this article, you’ll learn how to use Find And Replace to highlight all instances of a single search term. Highlighting each instance allows you the luxury of reviewing each within context. Combining all of the search terms into one find task is efficient.

Or you can use a macro to highlight all instances of all these words and phrases at once. You can do it the hard way, finding each word one by one, reviewing for context, and then deleting (or not). For example, let’s suppose you’re an editor and your publisher has a list of overused words you remove from all manuscripts. Word’s Find And Replace feature is flexible, but it can become tedious if you routinely search for the same strings. Here's a macro that will let you highlight multiple search strings. Word's Find And Replace feature is handy, but it has certain limitations. Macro trick: How to highlight multiple search strings in a Word document